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Poll: For how long do you keep a copy of non-disclosure agreements you've signed?
Tēmas autors: ProZ.com Staff

ProZ.com Staff
PORTĀLA DARBINIEKS
Sep 9, 2020

This forum topic is for the discussion of the poll question "For how long do you keep a copy of non-disclosure agreements you've signed?".

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Philippe Etienne  Identity Verified
Spānija
Local time: 05:13
Biedrs
angļu - franču
Forever Sep 9, 2020

in the same drawer as my 56kbps modem, answering machine and minitel.

Philippe


expressisverbis
Mervyn Henderson
Chris S
Zibow Retailleau
Kevin Fulton
José Guedes
Ian Keith Jones Williams
 

Teresa Borges
Portugāle
Local time: 04:13
Biedrs (kopš 2007)
angļu - portugāļu
+ ...
Other Sep 9, 2020

I usually keep them until I happen to notice that no work has materialized. I have lost count of all the NDAs I have signed over the years. I must say that I’ve been working with most of my long-standing customers with no NDA whatsoever…

Thayenga
Yetta Jensen Bogarde
Josephine Cassar
neilmac
Tina Vonhof
rothig
Philip Lees
 

Mervyn Henderson  Identity Verified
Spānija
Local time: 05:13
spāņu - angļu
+ ...
and ever Sep 9, 2020

Like Philippe, I just can't bring myself to part with a single one. But one drawer is not enough. Mine are all printed out, with all the important sections highlighted in pink, and each time I get a job from a specific customer I read through their NDA twice, once before I start the job, and again when I've completed it, to make sure I'm complying with absolutely everything.

They're all filed away in locked cabinets in alphabetical order by customer in a special room I had built spe
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Like Philippe, I just can't bring myself to part with a single one. But one drawer is not enough. Mine are all printed out, with all the important sections highlighted in pink, and each time I get a job from a specific customer I read through their NDA twice, once before I start the job, and again when I've completed it, to make sure I'm complying with absolutely everything.

They're all filed away in locked cabinets in alphabetical order by customer in a special room I had built specially by a specialist specialising in special rooms. You wouldn't think there was a room there at all, but at the touch of a cleverly concealed button a panel moves smoothly and noiselessly to one side, and voilà. This is because I'm not actually at liberty to disclose the existence of certain NDAs, so you'll appreciate that I have to be quite discreet about this special room.
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Alix Paupy
expressisverbis
Chris S
texjax DDS PhD
Jennifer White
Noni Gilbert Riley
Christel Zipfel
 

Chris S  Identity Verified
Apvienotā Karaliste
zviedru - angļu
+ ...
Why keep them? Sep 9, 2020

What aspect of the non-disclosure would you need to check on?

The not telling anyone or the not telling anyone?


 

Mervyn Henderson  Identity Verified
Spānija
Local time: 05:13
spāņu - angļu
+ ...
I can't ... Sep 9, 2020

... tell anyone that, I'm afraid.

Chris S
Kay Denney
P.L.F.Persio
Muriel Vasconcellos
Andreas Kjeldsen
 

Daryo
Apvienotā Karaliste
Local time: 04:13
serbu - angļu
+ ...
Jokes aside ... Sep 9, 2020

IF these NDAs are relevant at all (i.e. if any actual work did materialise!) you should keep them as long as there is ANY possibility that you could need them - look at statutes of limitation for potential legal actions against you in relation with the translations you provided. That would be the logic of a lawyer ...

expressisverbis
Becca Resnik
Elisa Paglia
María José Domínguez Camba
 

Maria da Glória
Brazīlija
Local time: 01:13
Biedrs (kopš 2020)
angļu - portugāļu
+ ...
Normally Sep 9, 2020

Usually I save, on the computer in the document folder. In case I need it, just print it.

[Editada em 2020-09-09 13:05 GMT]


Paul Lambert
Aline Amorim
Elena Feriani
 

neilmac  Identity Verified
Spānija
Local time: 05:13
spāņu - angļu
+ ...
Other Sep 9, 2020

I rarely have to sign NDAs nowadays, but I suppose there will always be a copy on whichever folder I've left it in. I don't tend to clear out my files very often. Or look at that kind of thing, or think about it.
Today, I discovered that a client sent me work at the end of July which I didn't receive, and they were also sending me e-mails about work from the beginning of September which were going into my spam folder, which I always forget to look at as well. I only found out today when th
... See more
I rarely have to sign NDAs nowadays, but I suppose there will always be a copy on whichever folder I've left it in. I don't tend to clear out my files very often. Or look at that kind of thing, or think about it.
Today, I discovered that a client sent me work at the end of July which I didn't receive, and they were also sending me e-mails about work from the beginning of September which were going into my spam folder, which I always forget to look at as well. I only found out today when the client phoned me, worried that something serious might have happened (for example, COVID...).
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Muriel Vasconcellos
 

Mario Freitas  Identity Verified
Brazīlija
Local time: 01:13
Biedrs (kopš 2014)
angļu - portugāļu
+ ...
Forever Sep 9, 2020

I have all my backups saved in some kind of media. I never throw documents away. They actually lose their validity five years after the termination/expiry date, but we're no longer dealing with paper only. Paper goes to the garbage after five years, but electronic media can be kept forever without representing any cost or trouble. Why throw it away? It's history and it may be useful in the future for several reasons.

expressisverbis
Becca Resnik
rothig
Aline Amorim
Vanina Guarnieri
 

Luiz Barucke  Identity Verified
Brazīlija
Local time: 01:13
Biedrs (kopš 2013)
spāņu - portugāļu
+ ...
Forever... so far Sep 10, 2020

But I must say I never needed to check or use any of them.

Chris S
Paul Lambert
Giuliana Maltempo
María José Domínguez Camba
 

Kay Denney  Identity Verified
Francija
Local time: 05:13
Biedrs (kopš 2018)
franču - angļu
. Sep 10, 2020

neilmac wrote:

I rarely have to sign NDAs nowadays, but I suppose there will always be a copy on whichever folder I've left it in. I don't tend to clear out my files very often. Or look at that kind of thing, or think about it.
Today, I discovered that a client sent me work at the end of July which I didn't receive, and they were also sending me e-mails about work from the beginning of September which were going into my spam folder, which I always forget to look at as well. I only found out today when the client phoned me, worried that something serious might have happened (for example, COVID...).

Oh well that's reassuring. If anything happens to you, a client will react a couple of months later and your corpse will still have identifying features to it so you will be identified.
They weren't even chasing up the translation? or did they just assign it to someone else when they got no reaction from you?


I have only once signed an NDA, and then after a day of training decided that I definitely did not want to work with that client (they hired me for translation and it turned out to be PEMT, and I was to use the most user-hostile interface ever - no thank you!). I deleted everything from my laptop as soon as I had informed the client that I was withdrawing from the project. Obviously I wasn't to keep any of their confidential data, I saw no reason to keep the NDA either since I no longer had their data on my laptop.
So I suppose my answer to the question would be "for as long as it's applicable". I expect if I were to actually perform work bound by an NDA I would keep it forever, along with the bills and any other admin stuff.


 

Nikolay Novitskiy  Identity Verified
Krievija
Local time: 09:13
Biedrs (kopš 2018)
angļu - krievu
Forever in a secure place Sep 10, 2020

One day a burglar with a gun broke into my house. They wanted me to give them my signed NDAs, but I boldly refused. I got 20 bullets into my head, but I protected the precious NDAs. Now I keep them in a well secured place, guarded by deadly traps and auto turrets.

Chris S
Mervyn Henderson
expressisverbis
Muriel Vasconcellos
 

Paul Lambert  Identity Verified
Zviedrija
Local time: 05:13
Biedrs (kopš 2006)
zviedru - angļu
+ ...
Does an NDA set out anything you wouldn't do anyway? Sep 10, 2020

Yes, I still have all mine on paper in a folder marked "Contracts with Clients", but I have never had to refer to them.
That said, with or without an NDA I will naturally keep confidential any customer's details.

I might simply keep scans in the computer in digital form for now on. I am trying to cut down on the amount of paper at the desk.


Chris S
writeaway
Maria da Glória
Giuliana Maltempo
 

Chris S  Identity Verified
Apvienotā Karaliste
zviedru - angļu
+ ...
Or you could try hiding them in plain sight Sep 10, 2020

Nikolay Novitskiy wrote:

One day a burglar with a gun broke into my house. They wanted me to give them my signed NDAs, but I boldly refused. I got 20 bullets into my head, but I protected the precious NDAs. Now I keep them in a well secured place, guarded by deadly traps and auto turrets.


I have mine framed and display them on my office wall alongside those photos of me receiving my knighthood from Ronald Reagan and my PhD from Kim Kardashian.

While obviously ensuring they don’t crowd my precious original tennis girl poster:
https://en.m.wikipedia.org/wiki/Tennis_Girl

That way they’re also readily available for emergency consultation if I ever feel an urge to share America’s nuclear codes with Kim.

Whaddaya mean, which Kim?


Mervyn Henderson
P.L.F.Persio
Muriel Vasconcellos
Teresa Borges
Nikolay Novitskiy
 
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